Accidentally overwrite important note content? Need to track who made changes and when? XBert's Notes Version History feature automatically saves versions of your notes, giving you a complete audit trail and the ability to restore previous content with one click.
Overview
Every time you save a note in XBert, the system automatically creates a version snapshot. This means you can:
View the complete history of all changes made to a note
See who made each change and when it was made
Restore any previous version with a single click
Never lose important content - current content is automatically saved before restoration
This feature is particularly valuable for teams who collaborate on notes, as it provides a clear audit trail and protects against accidental data loss.
Accessing Version History
The History button is available in the note toolbar for any saved note.
Open an existing note in XBert by navigating to Notes and selecting the note
Look for the History button in the toolbar at the top of the note editor
Click the History button to open the version history dropdown
Note: The History button only appears for notes that have been saved. New notes that haven't been saved yet will not display this option.
Viewing Previous Versions
When you click the History button, a dropdown panel appears showing all available versions of the note.
Each version entry displays:
User avatar - Shows who made the change
Note title - The title at the time of that version
Date and time - When the version was saved (displayed in Australian date format)
Version number - Versions are numbered sequentially (v1, v2, v3, etc.)
The version list shows the most recent versions first. Scroll down to see older versions if the note has a long history.
Loading states:
While versions are loading, you'll see "Loading versions..." message
If no previous versions exist, you'll see "No previous versions available"
Restoring a Previous Version
To restore your note to a previous version:
Open the note you want to restore
Click the History button in the toolbar to view available versions
Click on the version you want to restore
Review the confirmation dialogue - This shows:
Which version number will be restored
The date and time of that version
Who created that version
A reminder that your current content will be saved first
Click Restore to proceed, or Cancel to keep your current content
Important: When you restore a previous version:
Your current note content is automatically saved as a new version before the restoration occurs
This means you can always go back to where you were before the restore
The restored content replaces your current note title and body
Attachments and other note settings are not affected by version restore
Tips and Best Practices
Regular Saves Create Better History
The version history captures the state of your note each time it's saved. With XBert's auto-save feature, versions are created automatically as you work.
If you're making significant changes, consider manually saving (by closing and reopening the note) to ensure important milestones are captured.
Use Version History for Collaboration
When multiple team members work on shared notes, version history helps you:
Track who made specific changes
Understand when changes were made
Recover content that may have been accidentally overwritten by a colleague
Preview Before Restoring
Always review the confirmation dialogue before restoring. It shows the date, time, and author of the version you're about to restore, helping you confirm you've selected the correct version.
No Need to Worry About Losing Current Work
XBert automatically saves your current content as a new version before any restoration. This safety feature means you can confidently explore previous versions without fear of losing your latest changes.
Version Numbers Help Track Progress
Version numbers (v1, v2, v3, etc.) provide a quick reference for how many times a note has been modified. Higher numbers indicate more revisions.
Frequently Asked Questions
How many versions are kept?
XBert stores all versions of your notes. There is no automatic deletion of old versions.
Can I see the full content of a version before restoring?
Currently, the version preview shows the title and metadata. To see the full content, you would need to restore the version. Remember, your current content is saved first, so you can always restore back if needed.
Who can see version history?
Any team member with access to view the note can see its version history. Version history respects the note's visibility settings (Public or Private).
Does restoring a version affect attachments?
No, the version restore feature only affects the note title and body content. Attachments and other note settings remain unchanged.
What happens to version history if I delete a note?
If a note is deleted, its version history is also removed.
Need Help?
If you have questions about version history or need assistance recovering note content, contact our support team via the in-app chat or email support@xbert.io