XBert Type: Standard
​Accounting Software: Xero, MYOB
​Country Restriction: GB only
​Risk Type: Tax Risk
​Business Function: Purchases

The "VAT Number on Bill Attachment Different to Supplier" XBert checks attachments associated with bills or purchases from suppliers and identifies if any attachments include VAT numbers that differ from those recorded for the supplier in your accounting software. This ensures the accuracy and validity of VAT references in your accounting records.​

This XBert scans attachments linked to bills and purchases to detect any VAT numbers that do not match the supplier's VAT number as recorded in your accounting software. It alerts users when a bill or purchase document includes a VAT number that differs from the supplier's, indicating potential inaccuracies or outdated supplier information.​

XBert analyses bill attachments when the supplier’s VAT number is recorded in your accounting software. It extracts all VAT numbers present in the attachment and checks their validity. If one or more of the extracted VAT numbers are valid but differ from the supplier's recorded VAT number, XBert generates an alert to inform you of this discrepancy.​

James owns a construction business and attaches a scanned tax invoice to a bill created in Xero. The bill is for glass supplied by Palmers Windows, and in Xero, this contact has VAT number 123761282. However, the attached tax invoice from Palmers Windows has the VAT number 345982333. This mismatch indicates that the VAT number entered against the contact in Xero is incorrect for this supplier. Such discrepancies can result in issues with VAT claims and may lead to unnecessary payments to HMRC.​

All UK-compatible accounting software (e.g., Xero, MYOB).​

United Kingdom only.​

This alert falls under the 'Compliance' category and specifically addresses accuracy in bookkeeping for purchases/accounts payable (AP). To resolve this issue:​