XBert

Aaron Wittman

Sunniva Andersen

List of fixed XBerts per business function.

XBerts

XBert matched a contact with no recorded tax number to a known UK business, so you can add the missing VAT details and keep contact records complete.

Matched TIN for Business - GB

XBert checks the ABNs on your supplier bill attachments against the Australian Business Register and alerts you when a supplier's ABN is cancelled.

Bill Attachment With a Cancelled ABN - AU

Find suppliers set to claim GST whose ABN is not registered for GST on the ABR, once you have actually claimed GST against them, so you can fix your BAS.

Business Has Incorrect GST Status - AU

XBert flags active supplier and customer contacts whose recorded ABN fails the official Australian Business Number validity check, so you can fix it.

Incorrect ABN for Business - AU

XBert found a registered ABN for a contact that has no ABN recorded, so you can complete the record and keep GST and tax reporting accurate.

Matched ABN for Business

XBert finds contacts that look like the same business or person recorded twice, so you can merge them and avoid double entry and payment errors.

Duplicate Contact

XBert flags contractors you paid this year that are missing the ABN or address details you need to lodge an accurate Taxable Payments Annual Report.

TPAR Information Missing - AU

XBert flags suppliers with high GST activity but no ABN recorded, helping you protect your GST claims and stay compliant with the ATO.

Large GST Activity for Contact Without ABN - AU

XBert flags donations recorded against organisations that aren't ATO-endorsed Deductible Gift Recipients, so they aren't wrongly claimed as tax-deductible.

Donation Against Non-DGR Entity - AU

XBert finds US suppliers paid over $600 in the year with a missing or wrongly formatted EIN, so your 1099 reporting stays accurate.

Contact with Missing or Incorrect Tax Reference - US

XBert groups US suppliers paid over $600 this year with a missing or invalid EIN, so you can fix their tax references before 1099 reporting.

Contact with Missing or Incorrect Tax Reference (Grouped) - US

XBert flags UK suppliers you reclaim VAT from whose Companies House status shows they are no longer trading, helping you stay HMRC compliant.

Business has incorrect VAT status - GB

XBert flags South African suppliers you are claiming VAT from whose registration is no longer valid on the company register, helping you avoid SARS penalties.

Business Has Incorrect VAT Status - ZA

XBert matched a South African supplier or customer with no VAT number to a registered business, so you can confirm and complete the contact record.

Matched VAT for Business - ZA

XBert found a registered GST number for a New Zealand contact that has none recorded, so you can complete the record and keep GST reporting accurate.

Matched GST Number for Business - NZ

Alerts for duplicate, missing, or inconsistent contact data.

Contacts

XBert flags authorised Xero batch payments whose reference contains an underscore or full stop that can cause Australian bank file rejections.

Batch Payment Contains Unsupported Characters - AU

XBert alerts you when a contact's saved bank account changes from the account previously held, helping you catch payment fraud or errors early.

Contact Bank Account Changed

A contact's bank account was changed to match a different supplier's account, a possible keying error or redirected-payment fraud. Check before you pay.

Contact Bank Account Same as Existing Supplier

XBert flags when a supplier or contact is set up to be paid into an active employee's bank account, an early warning of fraud or a misdirected payment.

Contact bank account is the same as an employee

XBert flags when a supplier's saved bank account doesn't match the account on their invoice attachment, helping you catch keying errors and payment fraud.

Contact Bank Account Different From Attachment

Spotting Spend Money expenses over $75 (excl. GST) that claim GST but have no tax invoice or receipt attached, protecting your GST credits and ATO records.

Expenses in (Month) Without Attachments Over $75 - AU

XBert flags active bank accounts with unreconciled bank statement transactions from last month, so you can close reporting and tax gaps fast.

Unreconciled Transactions Last Month

XBert flags bank statement lines that were imported before but have since vanished from your books, helping you catch errors or concealed spending.

Bank Statement Line Missing

Flags issues with bank transactions, duplicates, and reconciliation.

Banking

XBert flags a sales invoice that is approved and awaiting payment but has not been sent to the customer, so you can deliver it before payment falls behind.

Invoice Not Sent to Contact

XBert alerts you when a New Zealand customer who still owes you money has been removed from the NZBN Register, so you can chase the debt fast.

Unpaid Income With a Liquidated Business - NZ

XBert flags a sales invoice raised for a customer whose business has been cancelled or ceased in the Canadian register, dated on or after closure.

Invoice Raised With An Inactive Customer - CA

XBert flags sales invoices raised to New Zealand customers in liquidation, receivership or administration, so you can act before the debt becomes unpayable.

Invoice Raised With A Liquidated Customer - NZ

The same sales invoice has been raised twice to one customer, which can overstate your revenue, debtors and GST or VAT. Spot and fix it fast.

Possible Duplicate Customer Invoice

Flags open sales invoices owed by a NZ customer that is currently in liquidation, receivership or administration on the NZBN register, so you can act early.

Invoice raised to a customer in liquidation - NZ

How XBert flags sales invoices raised against a customer whose ABN is cancelled on the ABR, and the steps to confirm status, fix GST and recover payment.

Invoice Raised With a Cancelled Customer - AU

XBert flags sales invoices and credit notes that charge GST outside your business's registered GST period, helping you stay BAS and ATO compliant.

GST on Invoice and/or Credit Note When Not Registered - AU

XBert finds sales invoices still sitting in draft (and worth $1 or more) so unbilled income is approved, sent or cleaned up before it costs you.

Draft Invoices

XBert flags sales invoices still in Draft or Awaiting Approval status, so unapproved income doesn't go missing from your reports and tax figures.

Invoices in Draft or Awaiting Approval

XBert flags sales invoices that look raised twice for the same customer, number, due date and amount so you can void duplicates and keep revenue accurate.

Duplicate Invoice Raised

XBert flags two or more matching paid sales invoices for the same customer, helping you catch double billing before it overstates revenue.

Duplicate Invoice Paid

Spots months where your invoicing to a customer is unusually high or low, so you catch invoicing errors, missed invoices or duplicates early.

Unusual Monthly Invoicing - AU

Finds sales invoices that are far more overdue than your normal payment pattern for invoices of a similar size, so you can chase them early.

Unusually Overdue Invoice Outside Normal Behaviour

Bundles your long-overdue customer invoices into one monthly digest so you can review and chase at-risk amounts together before they become bad debts.

Grouped Overdue Invoices Outside Normal Behaviour

XBert flags money still owed to you by a customer whose ABN has been cancelled on the Australian Business Register, so you can collect before it's lost.

Unpaid Income With A Cancelled Business - AU

XBert finds older quotes still sitting in Draft or Submitted status, so you can send, follow up, invoice or remove them and keep your pipeline accurate.

Quotes in Draft Status

XBert flags an income payment coded to a different account than you consistently use for that contact, so you can catch mis-coding before reporting.

Different Account Name Detected for an Income Transaction

Flags unpaid sales invoices raised to UK customers whose company is dissolved or struck off at Companies House, so you can recover the debt early.

Invoice Raised With a Cancelled Customer - GB

XBert flags active UK contacts with over £100 of VAT activity but no recorded VAT number, so you can confirm and add it for accurate VAT returns.

Large VAT Activity for Contact Without VAT Number - GB

Spot invoices still owing money from UK customers whose company is dissolved or struck off at Companies House, so you can recover the income.

Unpaid Income With A Cancelled Business - GB

How XBert flags sales invoices raised for a South African customer whose CIPC Enterprise Number was cancelled or deregistered, and how to fix it.

Invoice Raised With a Cancelled Customer - ZA

How XBert flags your busiest South African contacts that have no VAT number on file, why it matters for your VAT return, and how to fix it.

Large VAT Activity for Contact Without VAT Number - ZA

How XBert flags unpaid sales invoices owed by a customer that has been deregistered or cancelled on CIPC, so you can recover the debt before it's too late.

Unpaid Income With A Cancelled Business - ZA

Flags unpaid sales invoices owed by a Canadian customer whose business registration has been cancelled, so you can chase the money before it's lost.

Unpaid Income With a Cancelled Business - CA

XBert flags open, unpaid invoices raised to New Zealand customers whose business has been removed from the NZBN register, so you can recover what is owed.

Invoice Raised With a Removed Customer - NZ

XBert flags unpaid invoices owed by customers removed from the NZBN Register, so you can recover the income before it becomes a bad debt.

Unpaid Income With a Removed Business - NZ

Highlights missing or unusual sales invoices and payments.

Sales

Flags any open bill owing to a NZ supplier currently in liquidation, receivership or administration on the NZBN register, so you can hold payment.

Bill Raised With a Supplier in Liquidation - NZ

Flags authorised supplier payments in the last 12 months made to an NZ supplier currently in liquidation, receivership or administration.

Payment to a Supplier in Liquidation - NZ

XBert flags bill and spend-money lines that reclaim VAT on costs it can never be claimed on, so you fix the over-claim before your UK VAT return is filed.

VAT Claimed on a Non-Reclaimable Item - GB

The VAT keyed onto a supplier bill doesn't match the rate times the net amount - catch it before it mis-states your VAT return.

Transaction With a VAT Inconsistency - GB

XBert flags two bills from the same supplier that look like the same invoice keyed twice, even with a changed invoice number, to prevent a double payment.

Possible Duplicate Bill

XBert flags a brand-new supplier that quickly receives fast, round-dollar payments with weak registration details — a classic ghost-supplier fraud sign.

Unusual New-Supplier Payment Pattern

XBert links a supplier's bank-detail change to a follow-on payment, flagging possible payment redirection fraud so you can verify before the money leaves.

Supplier Bank Details Changed Before A Payment

XBert flags bills claiming GST on costs with no GST credit, such as wages, bank fees or government charges, so you fix it before lodging your BAS.

GST Claimed on a Non-Claimable Item - AU

XBert flags bills where the GST entered does not match the rate times the net amount, so you fix the over or under-claim before lodging your BAS.

Transaction With a GST Inconsistency - AU

A material AUD bill shows bank details on the invoice for a supplier with no saved bank account - a payment-redirection (BEC) risk to verify before paying.

New Payee With Bank Details Only on the Invoice - AU

XBert checks whether a UK business on the VAT Flat Rate Scheme has reclaimed input VAT on an ordinary purchase below the capital-goods threshold.

Input VAT Reclaimed on the Flat Rate Scheme - GB

XBert flags a posted manual journal that adjusts the VAT control account near a period boundary, which may be a balancing plug rather than a genuine correction.

Manual Journal Posted to the VAT Account - GB

XBert checks CIS domestic reverse charge bill lines and flags any that still carry VAT, since reverse-charge supplies should carry none.

Reverse Charge Applied the Wrong Way - GB

XBert flags when a balance-sheet VAT control account has carried a balance on the opposite side to its normal one across consecutive month-ends.

VAT Account Balance Is the Wrong Way Round - GB

XBert checks each bill line's VAT code against the chart of accounts default and flags lines that cross the taxable/exempt boundary, so VAT-return errors are caught before filing.

VAT Code Does Not Match the Account - GB

XBert checks each purchase bill line for VAT that contradicts the tax code keyed - VAT on a zero-rated, exempt, out-of-scope or no-VAT line, or no VAT on a standard-rated…

VAT Coded Against the Wrong Rate - GB

XBert checks the VAT keyed onto a bill against the VAT printed on the attached supplier document and flags any difference beyond normal rounding.

VAT Does Not Match the Supplier Document - GB

XBert flags an Australian business claiming GST credits on purchase bills while its own ABN is not registered for GST, so you can recode the bills or register before your…

GST Claimed on Multiple Bills While Not Registered for GST - AU

XBert flags an Australian business recording GST on spend-money and receive-money bank transactions while not registered for GST, so you can correct the coding before lodging your BAS.

GST on Multiple Bank Transactions While Not Registered for GST - AU

XBert reads the VAT printed on the supplier invoice attached to a bill and flags bills keyed with no VAT when the document charges VAT at the standard rate —…

VAT on the Supplier Document Not Claimed - GB

XBert flags unpaid bills raised against a supplier whose ABN is cancelled on the ABR, so you can fix the GST and withholding-tax risk before you pay.

Bill Raised With A Cancelled Supplier - AU

How XBert flags authorised payments and spend money sent to suppliers whose ABN is cancelled on the ABR, and how to review and resolve them.

Payment to a Cancelled Supplier - AU

XBert flags AU bills where the supplier cannot be matched on the ABR, helping you verify the business before claiming GST and reducing tax risk.

Bill Raised With an Unknown Supplier

Spots a supplier paid twice for the same amount — once through a bill and again via a separate spend money transaction — so you can fix duplicate payments.

Accounts Payable Process Not Followed

XBert flags bills to ASIC that include GST, helping you avoid over-claiming GST credits on your BAS for fees that are GST free.

GST Incorrectly Entered on ASIC Transaction - AU

XBert flags GST paid to a supplier not registered for GST on the bill date, so you can fix the bill and avoid claiming an ineligible BAS credit.

Payment to Supplier Not Registered for GST

XBert flags Spend Money bank payments with GST where the supplier was not GST-registered on the payment date, protecting your BAS from wrong credits.

Bank Payment With GST to a Supplier Not Registered for GST - AU

Find supplier bills stuck in draft or awaiting approval so unapproved expenses and unclaimed GST or VAT don't distort your reports and tax.

Bills in Draft or Awaiting Approval

How XBert detects supplier bills that look entered more than once, what it checks and ignores, and how to fix duplicates before they are paid twice.

Duplicate Bill Raised

XBert flags when the same supplier invoice looks to have been paid twice, so you can recover the money and keep your payment records accurate.

Duplicate Bill Paid

Catches the same supplier bill entered twice with different reference numbers, so you avoid paying a duplicate bill and protect your cash.

Duplicate Bill Raised Advanced

Flags a supplier whose monthly billing is far higher or lower than usual, so you can catch double-ups, errors, price jumps or a missing bill.

Unusual Monthly Billing - AU

Flags supplier bills that are far more overdue than your usual paying habits, so you can prioritise the bills most likely to disrupt suppliers or cash flow.

Unusually Overdue Bill Outside Normal Behaviour

How XBert gathers your long-overdue supplier bills into one monthly digest, what it deliberately ignores, and how to clear them.

Grouped Overdue Bill Outside Normal Behaviour

XBert flags bills charging GST when the supplier was not registered for GST on the bill date, helping you avoid incorrect GST claims and ATO penalties.

Bill Raised with Supplier Not Registered for GST

Finds recent AU supplier bills over $75 (ex GST) that carry GST but have no attached tax invoice, so you keep the evidence the ATO needs for GST credits.

Bills Raised Without Attachments Over $75 - AU

Flags a reconciled Spend Money payment that matches an existing bill on supplier, amount, currency and timing, so you can catch duplicate payments.

Spend Money Transaction with Like or Similar Bill

XBert flags bills still owing to a supplier whose ABN has been cancelled on the ABR, so you can avoid GST and ATO withholding problems.

Expenses With a Cancelled Business - AU

XBert flags AU bills where the ABN on the attached document doesn't match the supplier's recorded ABN, keeping your GST and BAS accurate.

An attachment's ABN doesn't match the supplier contact - AU

XBert flags a supplier whose attached tax invoices show an ABN that differs from the contact record, protecting your GST and ATO compliance.

Supplier has bills with a different ABN on the attachments - AU

A supplier bill has attachments showing different ABNs, hinting at a wrong or mixed-up document. Fix it before you pay to protect your GST claims.

Multiple ABNs on the attachments for a supplier bill - AU

XBert spots Australian bills where the attached invoice shows GST but none was claimed, so you can recover the missed GST on your BAS.

Tax on Attachment Not Claimed - AU

XBert flags purchase orders left in Draft or Awaiting Approval over the past year, so you can approve, cancel or tidy them up.

Purchase Orders in Draft or Awaiting Approval

XBert flags a supplier expense coded to a different account than the one you always use for that supplier, catching likely coding mistakes.

Different account name detected for an expense transaction

XBert flags VAT paid to UK suppliers who are not VAT registered, so you don't wrongly reclaim it and risk HMRC penalties.

Payment to Supplier Not Registered for VAT - GB

Identifies duplicate bills, missing entries, or irregular supplier activity.

Collections