XBerts
List of standard/fixed XBerts per business function.
By Aaron1 author170 articles
Contacts
Alerts for duplicate, missing, or inconsistent contact data.
- Matched TIN for Business - GBXBert matched a contact with no recorded tax number to a known UK business, so you can add the missing VAT details and keep contact records complete.
- Bill Attachment With a Cancelled ABN - AUXBert checks the ABNs on your supplier bill attachments against the Australian Business Register and alerts you when a supplier's ABN is cancelled.
- Business Has Incorrect GST Status - AUFind suppliers set to claim GST whose ABN is not registered for GST on the ABR, once you have actually claimed GST against them, so you can fix your BAS.
- Incorrect ABN for Business - AUXBert flags active supplier and customer contacts whose recorded ABN fails the official Australian Business Number validity check, so you can fix it.
- Matched ABN for BusinessXBert found a registered ABN for a contact that has no ABN recorded, so you can complete the record and keep GST and tax reporting accurate.
- Duplicate ContactXBert finds contacts that look like the same business or person recorded twice, so you can merge them and avoid double entry and payment errors.
- TPAR Information Missing - AUXBert flags contractors you paid this year that are missing the ABN or address details you need to lodge an accurate Taxable Payments Annual Report.
- Large GST Activity for Contact Without ABN - AUXBert flags suppliers with high GST activity but no ABN recorded, helping you protect your GST claims and stay compliant with the ATO.
- Donation Against Non-DGR Entity - AUXBert flags donations recorded against organisations that aren't ATO-endorsed Deductible Gift Recipients, so they aren't wrongly claimed as tax-deductible.
- Contact with Missing or Incorrect Tax Reference - USXBert finds US suppliers paid over $600 in the year with a missing or wrongly formatted EIN, so your 1099 reporting stays accurate.
- Contact with Missing or Incorrect Tax Reference (Grouped) - USXBert groups US suppliers paid over $600 this year with a missing or invalid EIN, so you can fix their tax references before 1099 reporting.
- Business has incorrect VAT status - GBXBert flags UK suppliers you reclaim VAT from whose Companies House status shows they are no longer trading, helping you stay HMRC compliant.
- Business Has Incorrect VAT Status - ZAXBert flags South African suppliers you are claiming VAT from whose registration is no longer valid on the company register, helping you avoid SARS penalties.
- Matched VAT for Business - ZAXBert matched a South African supplier or customer with no VAT number to a registered business, so you can confirm and complete the contact record.
- Matched GST Number for Business - NZXBert found a registered GST number for a New Zealand contact that has none recorded, so you can complete the record and keep GST reporting accurate.
Banking
Flags issues with bank transactions, duplicates, and reconciliation.
- Batch Payment Contains Unsupported Characters - AUXBert flags authorised Xero batch payments whose reference contains an underscore or full stop that can cause Australian bank file rejections.
- Contact Bank Account ChangedXBert alerts you when a contact's saved bank account changes from the account previously held, helping you catch payment fraud or errors early.
- Contact Bank Account Same as Existing SupplierA contact's bank account was changed to match a different supplier's account, a possible keying error or redirected-payment fraud. Check before you pay.
- Contact bank account is the same as an employeeXBert flags when a supplier or contact is set up to be paid into an active employee's bank account, an early warning of fraud or a misdirected payment.
- Contact Bank Account Different From AttachmentXBert flags when a supplier's saved bank account doesn't match the account on their invoice attachment, helping you catch keying errors and payment fraud.
- Expenses in (Month) Without Attachments Over $75 - AUSpotting Spend Money expenses over $75 (excl. GST) that claim GST but have no tax invoice or receipt attached, protecting your GST credits and ATO records.
- Unreconciled Transactions Last MonthXBert flags active bank accounts with unreconciled bank statement transactions from last month, so you can close reporting and tax gaps fast.
- Bank Statement Line MissingXBert flags bank statement lines that were imported before but have since vanished from your books, helping you catch errors or concealed spending.
Sales
Highlights missing or unusual sales invoices and payments.
- Invoice Not Sent to ContactXBert flags a sales invoice that is approved and awaiting payment but has not been sent to the customer, so you can deliver it before payment falls behind.
- Unpaid Income With a Liquidated Business - NZXBert alerts you when a New Zealand customer who still owes you money has been removed from the NZBN Register, so you can chase the debt fast.
- Invoice Raised With An Inactive Customer - CAXBert flags a sales invoice raised for a customer whose business has been cancelled or ceased in the Canadian register, dated on or after closure.
- Invoice Raised With A Liquidated Customer - NZXBert flags sales invoices raised to New Zealand customers in liquidation, receivership or administration, so you can act before the debt becomes unpayable.
- Possible Duplicate Customer InvoiceThe same sales invoice has been raised twice to one customer, which can overstate your revenue, debtors and GST or VAT. Spot and fix it fast.
- Invoice raised to a customer in liquidation - NZFlags open sales invoices owed by a NZ customer that is currently in liquidation, receivership or administration on the NZBN register, so you can act early.
- Invoice Raised With a Cancelled Customer - AUHow XBert flags sales invoices raised against a customer whose ABN is cancelled on the ABR, and the steps to confirm status, fix GST and recover payment.
- GST on Invoice and/or Credit Note When Not Registered - AUXBert flags sales invoices and credit notes that charge GST outside your business's registered GST period, helping you stay BAS and ATO compliant.
- Draft InvoicesXBert finds sales invoices still sitting in draft (and worth $1 or more) so unbilled income is approved, sent or cleaned up before it costs you.
- Invoices in Draft or Awaiting ApprovalXBert flags sales invoices still in Draft or Awaiting Approval status, so unapproved income doesn't go missing from your reports and tax figures.
- Duplicate Invoice RaisedXBert flags sales invoices that look raised twice for the same customer, number, due date and amount so you can void duplicates and keep revenue accurate.
- Duplicate Invoice PaidXBert flags two or more matching paid sales invoices for the same customer, helping you catch double billing before it overstates revenue.
- Unusual Monthly Invoicing - AUSpots months where your invoicing to a customer is unusually high or low, so you catch invoicing errors, missed invoices or duplicates early.
- Unusually Overdue Invoice Outside Normal BehaviourFinds sales invoices that are far more overdue than your normal payment pattern for invoices of a similar size, so you can chase them early.
- Grouped Overdue Invoices Outside Normal BehaviourBundles your long-overdue customer invoices into one monthly digest so you can review and chase at-risk amounts together before they become bad debts.
- Unpaid Income With A Cancelled Business - AUXBert flags money still owed to you by a customer whose ABN has been cancelled on the Australian Business Register, so you can collect before it's lost.
- Quotes in Draft StatusXBert finds older quotes still sitting in Draft or Submitted status, so you can send, follow up, invoice or remove them and keep your pipeline accurate.
- Different Account Name Detected for an Income TransactionXBert flags an income payment coded to a different account than you consistently use for that contact, so you can catch mis-coding before reporting.
- Invoice Raised With a Cancelled Customer - GBFlags unpaid sales invoices raised to UK customers whose company is dissolved or struck off at Companies House, so you can recover the debt early.
- Large VAT Activity for Contact Without VAT Number - GBXBert flags active UK contacts with over £100 of VAT activity but no recorded VAT number, so you can confirm and add it for accurate VAT returns.
- Unpaid Income With A Cancelled Business - GBSpot invoices still owing money from UK customers whose company is dissolved or struck off at Companies House, so you can recover the income.
- Invoice Raised With a Cancelled Customer - ZAHow XBert flags sales invoices raised for a South African customer whose CIPC Enterprise Number was cancelled or deregistered, and how to fix it.
- Large VAT Activity for Contact Without VAT Number - ZAHow XBert flags your busiest South African contacts that have no VAT number on file, why it matters for your VAT return, and how to fix it.
- Unpaid Income With A Cancelled Business - ZAHow XBert flags unpaid sales invoices owed by a customer that has been deregistered or cancelled on CIPC, so you can recover the debt before it's too late.
- Unpaid Income With a Cancelled Business - CAFlags unpaid sales invoices owed by a Canadian customer whose business registration has been cancelled, so you can chase the money before it's lost.
- Invoice Raised With a Removed Customer - NZXBert flags open, unpaid invoices raised to New Zealand customers whose business has been removed from the NZBN register, so you can recover what is owed.
- Unpaid Income With a Removed Business - NZXBert flags unpaid invoices owed by customers removed from the NZBN Register, so you can recover the income before it becomes a bad debt.
Purchases
Identifies duplicate bills, missing entries, or irregular supplier activity.
- Bill Raised With a Supplier in Liquidation - NZFlags any open bill owing to a NZ supplier currently in liquidation, receivership or administration on the NZBN register, so you can hold payment.
- Payment to a Supplier in Liquidation - NZFlags authorised supplier payments in the last 12 months made to an NZ supplier currently in liquidation, receivership or administration.
- VAT Claimed on a Non-Reclaimable Item - GBXBert flags bill and spend-money lines that reclaim VAT on costs it can never be claimed on, so you fix the over-claim before your UK VAT return is filed.
- Transaction With a VAT Inconsistency - GBThe VAT keyed onto a supplier bill doesn't match the rate times the net amount - catch it before it mis-states your VAT return.
- Possible Duplicate BillXBert flags two bills from the same supplier that look like the same invoice keyed twice, even with a changed invoice number, to prevent a double payment.
- Unusual New-Supplier Payment PatternXBert flags a brand-new supplier that quickly receives fast, round-dollar payments with weak registration details — a classic ghost-supplier fraud sign.
- Supplier Bank Details Changed Before A PaymentXBert links a supplier's bank-detail change to a follow-on payment, flagging possible payment redirection fraud so you can verify before the money leaves.
- GST Claimed on a Non-Claimable Item - AUXBert flags bills claiming GST on costs with no GST credit, such as wages, bank fees or government charges, so you fix it before lodging your BAS.
- Transaction With a GST Inconsistency - AUXBert flags bills where the GST entered does not match the rate times the net amount, so you fix the over or under-claim before lodging your BAS.
- New Payee With Bank Details Only on the Invoice - AUA material AUD bill shows bank details on the invoice for a supplier with no saved bank account - a payment-redirection (BEC) risk to verify before paying.
- Input VAT Reclaimed on the Flat Rate Scheme - GBXBert checks whether a UK business on the VAT Flat Rate Scheme has reclaimed input VAT on an ordinary purchase below the capital-goods threshold.
- Manual Journal Posted to the VAT Account - GBXBert flags a posted manual journal that adjusts the VAT control account near a period boundary, which may be a balancing plug rather than a genuine correction.
- Reverse Charge Applied the Wrong Way - GBXBert checks CIS domestic reverse charge bill lines and flags any that still carry VAT, since reverse-charge supplies should carry none.
- VAT Account Balance Is the Wrong Way Round - GBXBert flags when a balance-sheet VAT control account has carried a balance on the opposite side to its normal one across consecutive month-ends.
- VAT Code Does Not Match the Account - GBXBert checks each bill line's VAT code against the chart of accounts default and flags lines that cross the taxable/exempt boundary, so VAT-return errors are caught before filing.
- VAT Coded Against the Wrong Rate - GBXBert checks each purchase bill line for VAT that contradicts the tax code keyed - VAT on a zero-rated, exempt, out-of-scope or no-VAT line, or no VAT on a standard-rated…
- VAT Does Not Match the Supplier Document - GBXBert checks the VAT keyed onto a bill against the VAT printed on the attached supplier document and flags any difference beyond normal rounding.
- GST Claimed on Multiple Bills While Not Registered for GST - AUXBert flags an Australian business claiming GST credits on purchase bills while its own ABN is not registered for GST, so you can recode the bills or register before your…
- GST on Multiple Bank Transactions While Not Registered for GST - AUXBert flags an Australian business recording GST on spend-money and receive-money bank transactions while not registered for GST, so you can correct the coding before lodging your BAS.
- VAT on the Supplier Document Not Claimed - GBXBert reads the VAT printed on the supplier invoice attached to a bill and flags bills keyed with no VAT when the document charges VAT at the standard rate —…
- Bill Raised With A Cancelled Supplier - AUXBert flags unpaid bills raised against a supplier whose ABN is cancelled on the ABR, so you can fix the GST and withholding-tax risk before you pay.
- Payment to a Cancelled Supplier - AUHow XBert flags authorised payments and spend money sent to suppliers whose ABN is cancelled on the ABR, and how to review and resolve them.
- Bill Raised With an Unknown SupplierXBert flags AU bills where the supplier cannot be matched on the ABR, helping you verify the business before claiming GST and reducing tax risk.
- Accounts Payable Process Not FollowedSpots a supplier paid twice for the same amount — once through a bill and again via a separate spend money transaction — so you can fix duplicate payments.
- GST Incorrectly Entered on ASIC Transaction - AUXBert flags bills to ASIC that include GST, helping you avoid over-claiming GST credits on your BAS for fees that are GST free.
- Payment to Supplier Not Registered for GSTXBert flags GST paid to a supplier not registered for GST on the bill date, so you can fix the bill and avoid claiming an ineligible BAS credit.
- Bank Payment With GST to a Supplier Not Registered for GST - AUXBert flags Spend Money bank payments with GST where the supplier was not GST-registered on the payment date, protecting your BAS from wrong credits.
- Bills in Draft or Awaiting ApprovalFind supplier bills stuck in draft or awaiting approval so unapproved expenses and unclaimed GST or VAT don't distort your reports and tax.
- Duplicate Bill RaisedHow XBert detects supplier bills that look entered more than once, what it checks and ignores, and how to fix duplicates before they are paid twice.
- Duplicate Bill PaidXBert flags when the same supplier invoice looks to have been paid twice, so you can recover the money and keep your payment records accurate.
- Duplicate Bill Raised AdvancedCatches the same supplier bill entered twice with different reference numbers, so you avoid paying a duplicate bill and protect your cash.
- Unusual Monthly Billing - AUFlags a supplier whose monthly billing is far higher or lower than usual, so you can catch double-ups, errors, price jumps or a missing bill.
- Unusually Overdue Bill Outside Normal BehaviourFlags supplier bills that are far more overdue than your usual paying habits, so you can prioritise the bills most likely to disrupt suppliers or cash flow.
- Grouped Overdue Bill Outside Normal BehaviourHow XBert gathers your long-overdue supplier bills into one monthly digest, what it deliberately ignores, and how to clear them.
- Bill Raised with Supplier Not Registered for GSTXBert flags bills charging GST when the supplier was not registered for GST on the bill date, helping you avoid incorrect GST claims and ATO penalties.
- Bills Raised Without Attachments Over $75 - AUFinds recent AU supplier bills over $75 (ex GST) that carry GST but have no attached tax invoice, so you keep the evidence the ATO needs for GST credits.
- Spend Money Transaction with Like or Similar BillFlags a reconciled Spend Money payment that matches an existing bill on supplier, amount, currency and timing, so you can catch duplicate payments.
- Expenses With a Cancelled Business - AUXBert flags bills still owing to a supplier whose ABN has been cancelled on the ABR, so you can avoid GST and ATO withholding problems.
- An attachment's ABN doesn't match the supplier contact - AUXBert flags AU bills where the ABN on the attached document doesn't match the supplier's recorded ABN, keeping your GST and BAS accurate.
- Supplier has bills with a different ABN on the attachments - AUXBert flags a supplier whose attached tax invoices show an ABN that differs from the contact record, protecting your GST and ATO compliance.
- Multiple ABNs on the attachments for a supplier bill - AUA supplier bill has attachments showing different ABNs, hinting at a wrong or mixed-up document. Fix it before you pay to protect your GST claims.
- Tax on Attachment Not Claimed - AUXBert spots Australian bills where the attached invoice shows GST but none was claimed, so you can recover the missed GST on your BAS.
- Purchase Orders in Draft or Awaiting ApprovalXBert flags purchase orders left in Draft or Awaiting Approval over the past year, so you can approve, cancel or tidy them up.
- Different account name detected for an expense transactionXBert flags a supplier expense coded to a different account than the one you always use for that supplier, catching likely coding mistakes.
- Payment to Supplier Not Registered for VAT - GBXBert flags VAT paid to UK suppliers who are not VAT registered, so you don't wrongly reclaim it and risk HMRC penalties.
- Bill Raised with Supplier Not Registered for VAT - GBXBert flags UK bills charging VAT to a supplier who was not VAT registered on the bill date, so you don't wrongly reclaim VAT from HMRC.
- Bill Raised with a Cancelled Supplier - GBXBert flags UK bills raised against a supplier whose company is dissolved or cancelled on Companies House, so you can review before paying.
- Payment to a Cancelled Supplier - GBXBert flags authorised payments to UK suppliers whose company is dissolved or struck off at Companies House, so you can check before paying again.
- Expenses with a Cancelled Business - GBHow XBert flags unpaid UK supplier bills owed to a company that has been cancelled or dissolved on Companies House, and how to resolve it.
- VAT Number on bill attachment different to supplier - GBXBert flags when the VAT number on an attached supplier invoice does not match the VAT number saved for that supplier, protecting your UK VAT reclaim.
- Bills Without Attachments Over £250 - GBFinds larger UK VAT bills over £250 (excluding VAT) that have no supporting document attached, so your VAT claim stays audit-ready.
- Payment to Supplier Not Registered for VAT - ZAXBert flags supplier payments that include VAT where the supplier was not registered for VAT at the time, helping you avoid incorrect SARS claims.
- Bill Raised with Supplier Not Registered for VAT - ZAXBert flags South African bills that charge VAT when the supplier was not VAT registered with SARS on the bill date, helping you avoid rejected claims.
- Bill Raised with a Cancelled Supplier - ZAFlags open bills raised against a South African supplier whose CIPC registration has been cancelled, deregistered, or liquidated, before you pay.
- Payment to a Cancelled Supplier - ZAXBert flags payments to South African suppliers whose CIPC registration is cancelled or deregistered, protecting your VAT claims and SARS compliance.
- Expenses with a Cancelled Business - ZAXBert finds unpaid bills dated after a South African supplier was cancelled at CIPC, so you can hold the payment and protect your VAT and audit position.
- VAT Number on Bill Attachment Different to Supplier - ZAXBert flags when the Enterprise Number on a bill's attachment doesn't match the supplier on file, keeping your tax invoices and SARS records accurate.
- VAT Has Been Claimed on a Bill Without a VAT Number on Attachment - ZAXBert flags South African bills over R500 where VAT was claimed but the attached tax invoice has no supplier VAT number, protecting your SARS VAT claims.
- Bills Over R5,000 Without an Attachment - ZAFinds South African bills over R5,000 that include VAT but have no tax invoice attached, so your input VAT claims stay audit-ready for SARS.
- Payment to Supplier Not Registered for GST/HST - CAXBert flags GST/HST you paid to suppliers who weren't registered with the CRA, so you can recover the tax and protect your input tax credits.
- Bill Raised With Supplier Not Registered for GST/HST - CAXBert flags bills charging GST/HST from suppliers not registered on the bill date, helping you avoid disallowed CRA input tax credit claims.
- Bill Raised with a Cancelled Supplier - CAXBert flags unpaid bills raised against a supplier whose Canadian business registration was cancelled before the bill date, protecting your GST/HST claims.
- Payment to a Cancelled Supplier - CAXBert flags payments made to a Canadian supplier after its business number was cancelled, helping you protect your GST/HST input tax credits.
- Expenses With a Cancelled Business - CAXBert flags unpaid supplier bills dated after the supplier's business was cancelled on Canada's registry, protecting your GST/HST claims and CRA compliance.
- GST Number on Bill Attachment Different to Supplier - CAXBert flags when the GST/HST number on a bill's attachment does not match the supplier's recorded GST/HST number, protecting your Canadian tax claims.
- Bills Raised Without Attachments Over $200 - NZFinds recent NZ supplier bills over $200 (ex GST) that carry GST but have no attached invoice, so you keep the taxable supply information IRD needs.
- GST Has Been Claimed on a Bill Without a GST Number on Attachment - CAXBert flags Canadian bills over $500 where GST/HST is claimed but no GST number was captured from any attachment, so your credits stay audit-ready.
- Bills Without Attachments Over $30 - CAXBert flags Canadian bills over CA$30 that carry sales tax but have no supplier document, so you can support your GST/HST input tax credit claims.
- Bill Raised With a Removed Supplier - NZXBert flags bills raised against an NZ supplier that has been removed from the NZBN register, so you can verify the business before you pay or claim GST.
- Payment to a Cancelled Supplier - NZXBert flags recent payments to NZ suppliers removed from the NZBN Register, so you can verify the business and protect your GST claims.
- Expenses with a Removed Business - NZXBert flags unpaid bills recorded against a New Zealand supplier that has been removed from the NZBN Register, helping you avoid tax and GST risk.
- GST Number on Bill Attachment Different to Supplier - NZXBert flags when the GST number on a bill's attachment doesn't match the supplier's recorded GST number, helping you avoid incorrect GST claims.
Bookkeeping
Catches miscoded transactions and general ledger anomalies.
- Director's Loan Account Overdrawn - GBXBert flags every director's loan account where the director owes the company £1,000 or more — the s.455 tax exposure — with the potential charge, the beneficial-loan threshold and the…
- Tax Amount Not Found On Attachment - AUXBert finds bills where the attached supplier tax invoice shows GST that does not match the tax recorded on the bill, protecting your activity statement.
- Suspense or Uncoded Account With an Aged Balance - AUXBert flags a suspense or uncoded account holding a balance that has stayed parked across recent month-ends, so you can code it and fix your reports.
- Task Due While Employee On Leave - AUXBert flags upcoming tasks whose due date falls during an assigned staff member's approved leave, so you can reschedule or reassign in time.
- Business Has Incorrect GST/HST Status - CAFlags Canadian suppliers you claim GST/HST from whose company register record is no longer active, helping you avoid wrong CRA input tax credits.
- Draft Fixed Asset Written OffXBert flags a draft fixed asset whose full cost has been written off to depreciation, so your asset register and your accounts no longer agree.
- GST Account Has No GST Against It - AUXBert flags Australian income or expense accounts set up as non-GST that still carry GST-relevant trading activity, helping you avoid a GST shortfall.
- Duplicated AttachmentXBert flags when the same supporting document appears on more than one supplier bill, helping you spot and stop duplicate bills before you pay twice.
- Fuel Tax Credits May Be Unclaimed - AUXBert flags a business with material fuel spend but no Fuel Tax Credit account, so you can check eligibility and claim credits you may be owed on your BAS.
- Accounting System Getting LonelyXBert nudges you when an established, connected accounting file records no invoices, bills, payments or bank transactions for seven days running.
- Month-End Journals MissingXBert learns your usual month-end journal pattern and alerts you when a completed month is overdue and missing the journals you normally post.
- Lock Date Not SetXBert flags when an accounting lock date is missing, leaving closed periods open to back-dated changes that can distort your reports and tax figures.
- Lock Date ChangeAlerts you when a Xero lock date is moved backwards, reopening finalised periods and putting already-lodged reports and tax obligations at risk.
- GST Registration Required - AUXBert flags an Australian business whose GST turnover has passed the ATO threshold but isn't registered for GST, so you can register on time.
- Non-GST Account Has GST Against It - AU & NZGST has been recorded against an account set up as non-GST. Fix it before it skews your activity statement and risks a tax-office adjustment.
- Inactive AccountFinds active accounts in your chart of accounts with no genuine activity for about two years, so you can archive what's unused and keep your books clean.
- Draft Fixed AssetXBert finds fixed assets still in Draft status when the linked bill is already paid, so they can be registered before they distort your reports.
- Unmapped Fixed Asset Account With BalanceFinds active fixed asset accounts holding a balance that aren't linked to your Xero fixed asset register, so your assets are tracked and depreciated correctly.
- Fixed Asset AccountXBert flags when accumulated depreciation in your fixed asset register does not match the balance on your balance sheet, so you can correct it.
- VAT Registration Required - GBXBert flags when your UK turnover has passed the £90,000 VAT threshold but your business is not yet VAT registered, so you can register on time.
- Non VAT Account Has VAT Against It - GBVAT has been recorded against an account set up as non-VAT in the UK. Review and correct the treatment to keep your VAT return accurate.
- VAT Registration Required - ZAXBert alerts when your South African business has reached, or is on track to reach, the R1,000,000 mandatory VAT registration threshold.
- Non VAT Account Has VAT Against It - ZAXBert flags South African accounts set as non-VAT that still have VAT recorded against them, helping you keep VAT returns accurate and SARS-compliant.
- Non GST Account Has GST Against It - CAA non-taxable account in Xero has recorded GST/HST against it, pointing to a tax-setting error that could under-collect or misreport Canadian GST/HST.
Payroll
Detects irregularities in payroll entries and related accounts.
- Terminated Employee Is Missing an STP Cessation Reason - AUXBert checks whether a terminated employee has a recorded termination date but no STP Phase 2 cessation reason code before you finalise STP.
- Employee Has No Tax File Number After 28 Days - AUXBert checks whether an active adult Australian-resident employee has gone past the ATO's 28-day window with no Tax File Number recorded.
- Employee Has a Negative Leave Balance - AUXBert checks each active employee's paid accruing leave balances and flags any that have gone negative, signalling over-drawn leave or a leave setup or approval-control gap.
- Casual Employee Is Accruing Annual Leave - AUXBert checks whether an employee recorded as casual also has a paid annual leave entitlement or balance accruing, which is usually a payroll setup error.
- Reimbursements Exceed Wages - AUXBert flags a pay run where an employee's untaxed reimbursements are material and exceed their taxed wages, a possible PAYG and super avoidance signal.
- Employee Bank Account Found on Contact RecordXBert detects when an active employee's bank account matches the account on a supplier or customer contact, helping you catch misdirected payments and fraud.
- Employee Paid Before Their Start Date - AUFlags ordinary wages paid for a period ending before an employee's recorded start date - a sign of a mis-keyed date or fake employee.
- Billable Hours After Due DateXBert flags billable time logged against a job task after its due date while the job is still in progress, so you can rebill, re-estimate or reset deadlines.
- Terminated Employee Still Being Paid - AUXBert flags ongoing ordinary wages paid to an employee well after their recorded termination date, excluding lawful final, leave and ETP payouts and rehires.
- Employee Paid Below The Wage Floor - AUXBert flags employees paid an ordinary hourly rate below Australia's National Minimum Wage, so you can fix underpayments before they become costly.
- Super Liability Not Paid - AUXBert checks each employee's quarterly super against the Super Guarantee rate on ordinary earnings and flags material shortfalls before the ATO due date.
- Superannuation Liability Payments - AUXBert checks the super owed on your payroll against the super you've paid, so you can settle employee superannuation on time and avoid ATO penalties.
- Employee Details Missing After Pay Run - AUAfter a pay run, an active employee was paid super with no fund recorded, or had tax withheld with no TFN. Fix the record to stay ATO compliant.
- Monthly Employee Leave Balance Warning - AUXBert flags when active employees have accrued over 80% of their annual leave entitlement, helping you manage leave liabilities and protect cash flow.
- Employee Leave Entitlements Missing - AUXBert flags active full-time and part-time Xero payroll employees who have no leave entitlements set up, so accruals and liabilities stay accurate.
- Employee Bank Accounts Same - AUFinds two active employees set up with the same bank account in Xero payroll, so you can catch data entry errors before pay is misdirected.
- Employee Birthday (Junior Employee) - AUFlags active junior employees aged 14 to 21 with an upcoming or recent birthday, so you can review and update award-based junior pay rates in time.
- Check Employee Super Contribution - AUAfter year-end, XBert reviews each employee's Xero payroll and flags anyone whose super guarantee doesn't reconcile, helping you avoid ATO penalties.
- Monthly Employee Super Contribution Check - AUXBert checks each employee's previous-month pay so the correct Australian Super Guarantee (currently 12%) was calculated and recorded, and flags any shortfall.
- Employee Annual Leave Setting Incorrect - AUFinds active Xero employees whose annual leave is set not to pay out on termination - a final-pay underpayment and Fair Work compliance risk.
- Employee Long Service Leave Entitlements Missing - AUXBert flags active full-time and casual employees who have passed their state's Long Service Leave threshold but have no LSL entitlement set up in Xero payroll.
- Check Earnings Rate Category - AUFlags bonus or commission pay items in Xero payroll that aren't categorised as Bonuses and commissions, keeping STP Phase 2 reporting accurate.
- Contractor or Employee - AUXBert spots active sole traders paid on a regular, salary-like schedule for contractor work, flagging a possible employee misclassification risk.
Other
Covers miscellaneous or outside core categories.