Set up alerts for asset lifecycle, valuation, and depreciation consistency.
A Fixed Asset represents a long-term resource owned by the business (e.g., equipment, vehicles, IT hardware). This object captures purchase and disposal details, identification, warranty, accounting book value, and all depreciation settings—both at the asset level and inherited from its asset type. It also includes configuration fields that control tax treatment and gain/loss accounts on disposal.
The AI will only look back at 12 months of data.
Key Properties
AssetName — Human-readable asset name (e.g., “Dell Latitude 7440”).
AssetNumber — Internal asset code or tag used for tracking/stocktake.
SerialNumber — Manufacturer serial number for warranty and theft checks.
AssetStatus — Current state (e.g., Active, Draft, Disposed, Written Off).
PurchaseDate — Date the asset was purchased (start of ownership).
PurchasePrice (decimal?) — Amount paid for the asset.
DisposalDate — Date the asset was disposed or sold (if applicable).
DisposalPrice (decimal?) — Amount received on disposal/sale.
WarrantyExpiryDate — Date the warranty coverage ends.
CanRollback (bool?) — Indicates if last depreciation run can be rolled back.
AccountingBookValue (decimal?) — Current carrying value in the general ledger.
Depreciation (per-asset)
DepreciationMethod — Method (e.g., Straight Line, Diminishing Value).
AveragingMethod — Averaging convention (e.g., Full-Month, Actual Days).
DepreciationRate (decimal?) — Annual rate (e.g., 20%).
DepreciationCalculationMethod — Calculation basis (e.g., Prime cost, DV).
EffectiveLifeYears (int?) — Expected useful life.
DepreciationStartDate — Date depreciation begins (often purchase/ready-for-use).
PriorTotalDepreciationAmount (decimal?) — Accumulated depreciation to date before the current period.
CurrentDepreciationAmount (decimal?) — Depreciation for the current period.
CurrentGainLoss (decimal?) — Net P&L impact on disposal for the current period.
CurrentCapitalGain (decimal?) — Capital gain component on disposal (if applicable).
CostLimit (decimal?) — Cap used for low-value pool or instant asset write-off rules.
ResidualValue (decimal?) — Estimated salvage value at end of life.
Settings
SettingsAssetStartDate — Asset start date used by policy (can override purchase date).
SettingsLastDepreciationDate — Most recent date depreciation was posted.
SettingsOptInForTax (bool?) — Flag to include this asset in tax depreciation.
SettingsGainDisposalAccountUid / Name — GL account for gains on disposal.
SettingsLossDisposalAccountUid / Name — GL account for losses on disposal.
SettingsCapitalGainDisposalAccountUid / Name — GL account for capital gains on disposal.
Asset Type (defaults & policy)
AssetTypeName — Name of the asset type (e.g., “Computer Equipment”).
AssetTypeLocks — Lock flags indicating which fields are enforced by type.
AssetTypeDepreciationMethod — Default method from the type.
AssetTypeAveragingMethod — Default averaging convention from the type.
AssetTypeDepreciationRate (decimal?) — Default rate from the type.
AssetTypeDepreciationCalculationMethod — Default calculation basis.
AssetTypeEffectiveLifeYears (int?) — Default useful life.
Asset Type Accounts
(All reference the same column name; each denotes a different role.)
AssetTypeAccountName — Asset cost account (balance sheet).
AssetTypeDepreciationExpenseAccountName — Depreciation expense account (P&L).
AssetTypeAccumulatedDepreciationAccountName — Accumulated depreciation account (contra-asset).