XBert Type: Standard
Accounting Software: Xero
Country Restriction: All regions
Risk Type: Bookkeeping Risk
Business Function: Bookkeeping
Overview
The "Unmapped Fixed Asset Account with Balance" XBert checks your balance sheet for any fixed asset accounts that hold a balance but are not mapped to a fixed asset or depreciation type in your accounting software. This check ensures that asset-related transactions are being accurately recorded and linked to your fixed asset register.
What it does
This XBert identifies fixed asset accounts that:
Have a non-zero balance in the current balance sheet
Are not linked to a registered asset type (e.g., buildings, vehicles, equipment)
Are not mapped to depreciation accounts
It only runs when:
There is at least one fixed asset type set up
A fixed asset has been recorded within the past two years
At least one fixed asset is registered in your asset register
How it works
XBert analyses your general ledger and balance sheet and checks for unmapped fixed asset accounts with current balances. If any such accounts are found, the alert is triggered, suggesting a potential mismatch or misallocation of asset-related transactions.
Example/Use Case
Brad was entering a bill for a new laptop. He accidentally allocated the purchase directly to a depreciation account rather than the correct asset account. This led to an unmapped account holding a balance that should’ve been part of the fixed asset register. XBert caught this and flagged the account for review, allowing Brad to correct the allocation before his reporting period ended.
Accounting software
Xero only.
Which countries it supports
All countries supported by Xero using the fixed asset register.
Processes
This XBert falls under the Bookkeeping – Fixed Assets process.
To action this XBert:
Review the account in your general ledger
Check if the account should be linked to a fixed asset or depreciation type
Reallocate the transactions to the correct mapped account if necessary
Correct mapping of accounts ensures your balance sheet accurately reflects your fixed assets and that depreciation is properly calculated and reported.