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Bookkeeping Standard Processes with XBert Workflow Templates - ZA
Bookkeeping Standard Processes with XBert Workflow Templates - ZA
Aaron Wittman avatar
Written by Aaron Wittman
Updated this week

The South African XBert task template set is comprised of 49 templates organised across 19 processes.

XBert has task templates covering many of the most common services that a bookkeeping practice provides to their clients on a recurring basis. Below is a summary of these services and the XBert task templates that are used to automate the provision of such services.

On-Boarding of New Clients

  • Allocate and Schedule On-Boarding Tasks and Administration Process

  • Client Take-On and Information Gathering

  • Project Planning and Scheduling

  • Professional Courtesy Letter

Bookkeeping

  • Customer invoicing

  • Send customer statements

  • Collection of outstanding invoices

  • Customer credit note

  • Processing of supplier invoices & credit card transactions

  • Supplier statement reconciliation

  • Supplier payment run

  • Bank Reconciliation

  • Petty Cash reconciliation

  • Inter-company reconciliation

  • Expense claim approval

Month-End

  • Finalise Monthly Processing

  • Process journal entries

  • Analytical Review

VAT Compliance

  • Review Vat Report

  • Perform Vat Reconciliation

  • File/Submit Vat Return

  • Pay Vat Liability

Payroll

  • Obtain Payroll Instruction/Input Sheet

  • Prepare and Run the Monthly Payroll

  • Pay Net Salaries

  • File EMP Return

  • File UIF Declaration

  • File EMP501 Reconciliation

Financial Reporting

  • Prepare the Management Accounts

  • Management Meeting

Fixed Assets

  • Fixed assets additions

  • Fixed assets disposals

  • Run depreciation

  • Fixed asset reconciliation

Annual Financial Statements

  • Prepare working paper file

  • Draft annual financial statements

  • Annual financial statements client meeting

Compliance

  • File Income Tax Returns

  • File provisional tax return

  • Annual return

  • PI Score Calculation

  • File Workmen's compensation

Admin and internal work

  • XERO Setup

  • Internal Monthly client review

  • Print and digitally store or file client records

  • Daily Standup meeting

  • HR Meeting

  • Define and Document Job Descriptions

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