XBert Type: Standard
Accounting Software: Xero
Country Restriction: Australia only
Risk Type: Compliance Risk
Business Function: Compliance
Overview
The "TPAR information missing" XBert checks the contractors you paid during the year and flags any that are missing the details you need to lodge an accurate Taxable Payments Annual Report (TPAR) with the ATO. Catching these gaps early means you are not scrambling to chase ABNs and addresses just before the report is due.
What it does
XBert finds the contractors you paid during the financial year for work that is likely to be reportable, then checks that each one has the information the ATO requires. For every contractor it reviews, it confirms whether the record holds:
A valid ABN
A postal or street address
The right contractor or TPAR contact group, if your business uses groups to organise these suppliers
If any of these are missing, the contractor is included in the alert so you can fix it before lodgement.
How it works
XBert runs this check once a year, in the ten days leading up to the TPAR due date of 28 August. It only runs for Australian organisations.
It looks back over the most recent financial year (1 July to 30 June) and finds the contractors you paid for reportable work. It picks these up two ways: from bills marked as paid where the payment landed inside that year, and from "spend money" payments recorded straight against a relevant expense account. To decide what counts as contractor work, XBert looks at accounts whose names contain "contract", "consult" or "TPAR", and at contact groups named for contractor reporting, such as those containing "contract", "TPAR" or "Taxable Payments".
For each of those contractors, XBert then checks whether the ABN, the address, or the TPAR group is missing, and lists only the ones with a gap. Contractors with complete details are deliberately left out, so the alert shows you exactly what still needs attention.
Example/Use Case
ACME Pty Ltd is a building company that paid Pete's Electrics $42,000 during the year for electrical work, recorded against its "Subcontractors" account. Because ACME works in construction, those payments must be reported in its TPAR.
When XBert reviews ACME's contractors in August, it finds that Pete's Electrics has no ABN recorded and no address on file. It raises this XBert so ACME's bookkeeper can ask Pete for his ABN, add it and his business address to the contact record, and confirm Pete's Electrics is in the contractors group. With the details corrected, ACME can lodge a complete and accurate TPAR on time.
Accounting software
Xero only.
Which countries it supports
Australia only.
Processes
This alert relates to your Compliance and BAS Services work, specifically Taxable Payments Annual Reporting. If you are required to lodge a TPAR:
Review each contractor flagged by this XBert.
Add the missing ABN by confirming it with the contractor, and verify it on the ATO's ABN Lookup if you are unsure.
Add a valid postal or street address to the contact record.
Check that each contractor is in the right contact group (for example a "contractors" or "TPAR" group) so they are captured correctly in your report.
If your business is not required to lodge a TPAR under the ATO's criteria, you can safely dismiss this XBert.
Once the contractor details are corrected, mark the XBert as resolved.
For further guidance, see the ATO's TPAR reporting requirements.