XBert Type: Standard
Accounting Software: Xero, MYOB, QuickBooks
Country Restriction: NZ only
Risk Type: Tax Risk
Business Function: Purchases
Overview
The "Bill raised with a removed supplier" XBert checks if a bill has been created for a supplier whose business number has been marked as "removed" on the NZBN (New Zealand Business Number) register. This ensures you're not dealing with unregistered or dissolved businesses, which may affect your GST claims and legal obligations.
What it does
XBert scans unpaid bills for suppliers that:
Are matched to an NZBN (New Zealand Business Number)
Have a business status marked as removed
Were created after the supplier was removed and after your business joined XBert
If a match is found, the XBert alert is triggered and flags the affected bill.
How it works
XBert regularly checks NZBN data to identify deregistered businesses. When a supplier is marked as removed and you create a bill for them (with an outstanding amount), XBert flags it. This ensures you can investigate and confirm the legitimacy of the supplier before proceeding with payment or GST claims.
Example/Use Case
Bill owns a pizza shop and recently purchased an oven for $6,000 from a supplier. Later, XBert flagged the bill because the supplier’s business number was marked as "removed" on the NZBN register. When IRD reviewed Bill’s tax return, they noted this discrepancy and required Bill to pay $2,820 in withholding tax. If Bill had known the supplier was no longer registered, he could’ve either verified the business number or chosen a different, active supplier.
Accounting software
Xero, MYOB, QuickBooks
Which countries it supports
New Zealand only.
Processes
This alert falls under the Purchases (AP) category and helps maintain compliance and reduce GST claim risks.
To action this XBert:
Review the supplier’s NZBN status via the NZBN Register
Update the supplier record in your accounting software with a valid business number, if appropriate
Contact the supplier for updated documentation or clarify the reason for deregistration
Avoid trading with removed or unregistered businesses unless absolutely necessary