Payroll

Detects irregularities in payroll entries and related accounts.

By Aaron1 author23 articles

Terminated Employee Is Missing an STP Cessation Reason - AUXBert checks whether a terminated employee has a recorded termination date but no STP Phase 2 cessation reason code before you finalise STP.
Employee Has No Tax File Number After 28 Days - AUXBert checks whether an active adult Australian-resident employee has gone past the ATO's 28-day window with no Tax File Number recorded.
Employee Has a Negative Leave Balance - AUXBert checks each active employee's paid accruing leave balances and flags any that have gone negative, signalling over-drawn leave or a leave setup or approval-control gap.
Casual Employee Is Accruing Annual Leave - AUXBert checks whether an employee recorded as casual also has a paid annual leave entitlement or balance accruing, which is usually a payroll setup error.
Reimbursements Exceed Wages - AUXBert flags a pay run where an employee's untaxed reimbursements are material and exceed their taxed wages, a possible PAYG and super avoidance signal.
Employee Bank Account Found on Contact RecordXBert detects when an active employee's bank account matches the account on a supplier or customer contact, helping you catch misdirected payments and fraud.
Employee Paid Before Their Start Date - AUFlags ordinary wages paid for a period ending before an employee's recorded start date - a sign of a mis-keyed date or fake employee.
Billable Hours After Due DateXBert flags billable time logged against a job task after its due date while the job is still in progress, so you can rebill, re-estimate or reset deadlines.
Terminated Employee Still Being Paid - AUXBert flags ongoing ordinary wages paid to an employee well after their recorded termination date, excluding lawful final, leave and ETP payouts and rehires.
Employee Paid Below The Wage Floor - AUXBert flags employees paid an ordinary hourly rate below Australia's National Minimum Wage, so you can fix underpayments before they become costly.
Super Liability Not Paid - AUXBert checks each employee's quarterly super against the Super Guarantee rate on ordinary earnings and flags material shortfalls before the ATO due date.
Superannuation Liability Payments - AUXBert checks the super owed on your payroll against the super you've paid, so you can settle employee superannuation on time and avoid ATO penalties.
Employee Details Missing After Pay Run - AUAfter a pay run, an active employee was paid super with no fund recorded, or had tax withheld with no TFN. Fix the record to stay ATO compliant.
Monthly Employee Leave Balance Warning - AUXBert flags when active employees have accrued over 80% of their annual leave entitlement, helping you manage leave liabilities and protect cash flow.
Employee Leave Entitlements Missing - AUXBert flags active full-time and part-time Xero payroll employees who have no leave entitlements set up, so accruals and liabilities stay accurate.
Employee Bank Accounts Same - AUFinds two active employees set up with the same bank account in Xero payroll, so you can catch data entry errors before pay is misdirected.
Employee Birthday (Junior Employee) - AUFlags active junior employees aged 14 to 21 with an upcoming or recent birthday, so you can review and update award-based junior pay rates in time.
Check Employee Super Contribution - AUAfter year-end, XBert reviews each employee's Xero payroll and flags anyone whose super guarantee doesn't reconcile, helping you avoid ATO penalties.
Monthly Employee Super Contribution Check - AUXBert checks each employee's previous-month pay so the correct Australian Super Guarantee (currently 12%) was calculated and recorded, and flags any shortfall.
Employee Annual Leave Setting Incorrect - AUFinds active Xero employees whose annual leave is set not to pay out on termination - a final-pay underpayment and Fair Work compliance risk.
Employee Long Service Leave Entitlements Missing - AUXBert flags active full-time and casual employees who have passed their state's Long Service Leave threshold but have no LSL entitlement set up in Xero payroll.
Check Earnings Rate Category - AUFlags bonus or commission pay items in Xero payroll that aren't categorised as Bonuses and commissions, keeping STP Phase 2 reporting accurate.
Contractor or Employee - AUXBert spots active sole traders paid on a regular, salary-like schedule for contractor work, flagging a possible employee misclassification risk.