XBert Type: Standard
Accounting Software: Xero, MYOB
Country Restriction: All regions
Risk Type: Bookkeeping Risk
Business Function: Bookkeeping
Overview
The "Month-End Journals Missing" XBert detects when expected manual journals have not been posted at the end of a reporting month. Month-end journals are a common part of good bookkeeping practice, helping to ensure the accounts reflect all accrued income, expenses, and adjustments before financial reports are finalised.
What it does
This XBert reviews your accounting file for manual journal entries (type: MANJOURNAL) that are dated at the end of the month. If these are missing — or significantly reduced in number or value compared to prior periods — XBert raises an alert so you can investigate and complete any missing journals.
How it works
XBert scans for manual journal entries posted at the end of each calendar month. It considers:
Whether any manual journals were entered for the specified month-end.
How recently past month-end journals were posted (e.g. some businesses post journals 7–15 days after month end, others take longer).
Only manual journals are included — standard accounting processes like payroll or invoicing are excluded.
Because manual journals often reflect accruals, adjustments, stock movements or loan schedules, the absence of these can mean incomplete financials for the period.
Example/Use Case
John, the bookkeeper for ACME Pty Ltd, usually records month-end journals to handle accruals, prepayments, and stock balances. During a busy March quarter, he skips a few of these adjustments. As a result, ACME’s asset balances are incorrect, which affects the accuracy of reports for that month and creates a compounding issue in the following quarter. XBert flags the missing journal activity for review, helping John avoid further misstatements and late tax adjustments.
Accounting software
All major Australian-compatible accounting software (e.g., Xero, MYOB).
Which countries it supports
All regions.
Processes
This alert falls under the ‘Other Bookkeeping’ category and supports best practice financial hygiene. To resolve this issue:
Review your manual journals for the month ending on the date shown in the alert.
Post any accruals, prepayments, stock adjustments, depreciation, or asset/liability allocations that may have been missed.
If all journals have already been processed and the alert persists, you may file the XBert to mark it as reviewed.
Consider implementing a monthly journal checklist to streamline and standardise your month-end close process.