Bookkeeping

Catches miscoded transactions and general ledger anomalies.

By Aaron1 author24 articles

Director's Loan Account Overdrawn - GBXBert flags every director's loan account where the director owes the company £1,000 or more — the s.455 tax exposure — with the potential charge, the beneficial-loan threshold and the…
Tax Amount Not Found On Attachment - AUXBert finds bills where the attached supplier tax invoice shows GST that does not match the tax recorded on the bill, protecting your activity statement.
Suspense or Uncoded Account With an Aged Balance - AUXBert flags a suspense or uncoded account holding a balance that has stayed parked across recent month-ends, so you can code it and fix your reports.
Task Due While Employee On Leave - AUXBert flags upcoming tasks whose due date falls during an assigned staff member's approved leave, so you can reschedule or reassign in time.
Business Has Incorrect GST/HST Status - CAFlags Canadian suppliers you claim GST/HST from whose company register record is no longer active, helping you avoid wrong CRA input tax credits.
Draft Fixed Asset Written OffXBert flags a draft fixed asset whose full cost has been written off to depreciation, so your asset register and your accounts no longer agree.
GST Account Has No GST Against It - AUXBert flags Australian income or expense accounts set up as non-GST that still carry GST-relevant trading activity, helping you avoid a GST shortfall.
Duplicated AttachmentXBert flags when the same supporting document appears on more than one supplier bill, helping you spot and stop duplicate bills before you pay twice.
Fuel Tax Credits May Be Unclaimed - AUXBert flags a business with material fuel spend but no Fuel Tax Credit account, so you can check eligibility and claim credits you may be owed on your BAS.
Accounting System Getting LonelyXBert nudges you when an established, connected accounting file records no invoices, bills, payments or bank transactions for seven days running.
Month-End Journals MissingXBert learns your usual month-end journal pattern and alerts you when a completed month is overdue and missing the journals you normally post.
Lock Date Not SetXBert flags when an accounting lock date is missing, leaving closed periods open to back-dated changes that can distort your reports and tax figures.
Lock Date ChangeAlerts you when a Xero lock date is moved backwards, reopening finalised periods and putting already-lodged reports and tax obligations at risk.
GST Registration Required - AUXBert flags an Australian business whose GST turnover has passed the ATO threshold but isn't registered for GST, so you can register on time.
Non-GST Account Has GST Against It - AU & NZGST has been recorded against an account set up as non-GST. Fix it before it skews your activity statement and risks a tax-office adjustment.
Inactive AccountFinds active accounts in your chart of accounts with no genuine activity for about two years, so you can archive what's unused and keep your books clean.
Draft Fixed AssetXBert finds fixed assets still in Draft status when the linked bill is already paid, so they can be registered before they distort your reports.
Unmapped Fixed Asset Account With BalanceFinds active fixed asset accounts holding a balance that aren't linked to your Xero fixed asset register, so your assets are tracked and depreciated correctly.
Fixed Asset AccountXBert flags when accumulated depreciation in your fixed asset register does not match the balance on your balance sheet, so you can correct it.
VAT Registration Required - GBXBert flags when your UK turnover has passed the £90,000 VAT threshold but your business is not yet VAT registered, so you can register on time.
Non VAT Account Has VAT Against It - GBVAT has been recorded against an account set up as non-VAT in the UK. Review and correct the treatment to keep your VAT return accurate.
VAT Registration Required - ZAXBert alerts when your South African business has reached, or is on track to reach, the R1,000,000 mandatory VAT registration threshold.
Non VAT Account Has VAT Against It - ZAXBert flags South African accounts set as non-VAT that still have VAT recorded against them, helping you keep VAT returns accurate and SARS-compliant.
Non GST Account Has GST Against It - CAA non-taxable account in Xero has recorded GST/HST against it, pointing to a tax-setting error that could under-collect or misreport Canadian GST/HST.