Journal Transaction XBert

Improving the overall financial health and function of your business.

Jhanav Lakhiani avatar
Written by Jhanav Lakhiani
Updated over a week ago

What are Journal Transactions?

Journal transactions, also known as journal entries, are records of financial transactions in accounting. These entries are made in the general ledger and usually include details like the transaction date, accounts involved (debited and credited), amounts of the transactions, and a brief description. They serve as the first step in the accounting cycle and help to maintain organized, accurate financial records for a business.

Why should I monitor my Journal Transactions?

Monitoring your journal transactions is crucial for maintaining accurate financial records, detecting errors or fraud quickly, and simplifying auditing and tax preparation. It provides valuable insights for business decision-making and cash flow management while ensuring compliance with accounting standards and regulations. It ultimately helps improve a business's overall financial health and function.

How do I set up this XBert?

  1. From your CONNECT portal, go to the Automation board and click on the third navigation option, 'User Created Types' on the left-hand side.

  2. Click on the 'Journal Transaction Rule Detected' XBert.

  3. Click on +Add to start making your rule.

  4. Here, you can set a name, conditions and actions for the rule you create.

    The conditions you can set for your rule include:

    • Business Name

    • Created Date

    • Posted Date

    • Journal Source Type Code

    • Journal Source Type Name

    • Account Code

    • Account Name

    • Account Classification ID

    • Standard Classification Name

    • Net Amount

    • Gross Amount

    • Tax Amount

    • Tax Name

    • Journal Number

    • Journal ID

    • Reference

    • Standard Type Name

    • Posted Day

    • Posted Month

    • Posted Year

    Once you set a condition, you must select an operator and value.

    The operators you can set are:

    • greater than

    • greater than or equal to

    • less than

    • less than or equal to


    The value you set is the target our automation will look for, depending on the operator you set.

    The actions you can set for your rule are:

    • Set status to - Select the status for the XBert when created.

    • Assign to - User or Role the XBert is assigned to when created.

    • Snooze for - Duration you want the XBert snoozed for when created.

  5. For example, I created a rule to make XBerts for Tax Journals Over 2000 AUD for Test Equipment Pty Ltd.

Advanced Data

You can target exact journal types, these are the values for Journal Source Type.

ACCPAY
ACCPAYCREDIT
ACCPAYPAYMENT
ACCREC
ACCRECCREDIT
ACCRECPAYMENT
APCREDITPAYMENT
APOVERPAYMENT
APPREPAYMENT
ARCREDITPAYMENT
AROVERPAYMENT
ARPREPAYMENT
CASHPAID
CASHREC
CHEQUE
CREDITMEMO
CREDITNOTE
EXPCLAIM
EXPPAYMENT
GSTADJUSTMENT
INTEGRATEDPAYROLLPE
INVENTORYQTYADJUST
INVENTORYSTARTINGVALUE
INVJOURNAL
JOURNALENTRY
MANJOURNAL
PAYROLLADJUSTMENT
PAYROLLCHECK
PAYROLLREFUND
PAYSLIP
SALESTAXPAYMENT
TAXPAYMENT
TRANSFER
VATADJUSTMENT
VATPAYMENT
WAGEPAYABLE

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