XBert Type: Standard
Accounting Software: Xero, MYOB, QuickBooks
Country Restriction: All regions
Risk Type: Other Risk
Business Function: Bookkeeping
Overview
The "Accounting System Getting Lonely" XBert detects when no new or updated transactional data has been recorded in your accounting system for seven consecutive days. This alert serves as a gentle reminder to maintain timely financial updates for more accurate decision-making.
What it does
This XBert checks for activity across key transactional areas in your accounting system:
Invoices
Bills
Payments
Bank transactions
If no new records are created or updated in any of these areas within the past 7 days, the alert is triggered — signalling potential gaps in your bookkeeping process.
How it works
XBert reviews your accounting system’s transactional data during each sync. If none of the four key data types (invoices, bills, payments, or bank transactions) have been updated or added in the previous 7 days, this alert is raised. This ensures you or your bookkeeper are prompted to keep financial records current.
Example/Use Case
John’s bookkeeper is away on holiday and hasn’t entered or reviewed any transactions for over a week. Meanwhile, John continues to make business decisions based on outdated data. He approves a new job for Macks Earthworks without realising a previous $5,000 bill from them is still unpaid. Normally, he would have required payment before extending further credit. The missed data entry leaves him exposed to cash flow risk and client credit issues.
Accounting software
All major Australian-compatible accounting software (e.g., Xero, MYOB, QuickBooks Online).
Which countries it supports
All regions.
Processes
This alert falls under the ‘Cleanup’ and ‘Banking’ categories and is aimed at maintaining up-to-date records. To resolve this issue:
If you manage your own bookkeeping, ensure you log into your accounting system and update any missing invoices, bills, payments, or bank reconciliations.
If you work with a bookkeeper, check in to confirm regular updates are being maintained.
Keep your records current to avoid basing important business decisions on outdated information and to ensure your financial reports reflect reality.