The Time Flow Board is a new way to visualise, plan, and manage your work. It’s designed to bring together your tasks, due periods, and daily capacity in one simple, dynamic view — giving you a complete picture of your workload at a glance.

You can scroll from left to right to view all the columns, but by default, this view includes four key columns:

This setup gives you an immediate sense of what’s on your plate, what’s behind schedule, and what’s actively being worked on. This board shows you the complete picture of your team's schedule:

You can easily understand how your day or week is shaping up, making it simpler to prioritise tasks, balance responsibilities, and maintain steady progress.

This work board uses the date range: Start Date > Dynamic > Up to 2 Weeks, similar to the work list. You cannot access the date range selector on this board.

You will also have a Process, Client, Assigned and Status dropdown to easily filter the board. Similar to the work list, the quick filters are also available (My Items, View XBerts/Tasks only, etc).

Here are the settings you can change on this board:

Sorting options are also available on this board. More on sorting here.

When Capacity is turned on, Time Flow becomes even more powerful. You’ll see your team’s daily capacity values right within the view, allowing you to assess individual and team workloads in real time.

This helps you identify potential bottlenecks early, plan work more effectively, and ensure everyone is working at a sustainable pace.

Two different numbers can appear at the top of a Time Flow column, and they answer different questions.

This appears on every column (for example 2.5h / 6.0h) when the Actual Time feature is turned on. It is simply the total Actual Time logged and the total Estimated Time of the work items sitting in that column.

A work item with no Estimated Time set adds nothing to this total, so a column can be full of work and still show a low number. More on setting estimated time here.

This appears on the dated day columns only — Today, Tomorrow and each day after. Not Started, Overdue, In Progress and Completed are buckets rather than days, so there is no daily capacity to measure work against and no percentage is shown on them. This is expected behaviour, not missing data.

Click the percentage on any day to drill into that day's capacity and see exactly which work items make it up.

A day column holds the work items that start on that day. Work that is already In Progress, or is past its due date, is displayed in the In Progress and Overdue columns instead — but XBert still schedules that work into your days behind the scenes.

So a day's capacity percentage can be higher than the tiles you can see in that column. Use the capacity drill-in to see the full picture for a day.

If your board looks lighter than your real workload, it is usually because some work is excluded from the calculation. A work item is left out if any of the following apply:

✅ Quick check: if your day looks lighter than it really is, confirm your work items have an Estimated Time, a Start Date and a Due Date, and check whether overdue work is being included.

This modal is triggered when you move a work item:

You can choose to:

This modal is triggered when you move a work item from a Date to the In Progress column.

You can choose to:

⚠️ Note: You cannot move a work item from Overdue or In Progress to a Date column. You'll see a pop-up on the lower right of your screen if you try to move work items from these columns.